FAQs for OpenSpace Air—your easy tool to manage drone-captured data
For the launch of new OpenSpace Air, we had the privilege of ...
Lessons from the field: making site captures easier for everyone
June 24, 2025
Jeff Flores was a Sr. Project Engineer before becoming a Construction Tech Advocate at OpenSpace
Before joining OpenSpace, I spent three years helping manage a massive 1.6 million square foot project in the Bay Area as a Senior Project Engineer. I was deeply involved in our reality capture process—planning walk paths, coordinating schedules with other project engineers, and making sure every corner of the site was captured week after week.
Reality capture played a critical role in how we tracked progress, communicated across teams, and held ourselves accountable. But even with solid systems in place, the process had opportunities to become more intuitive.
The rhythm of a reliable process
Our capture workflow worked—it was structured, consistent, and essential to keeping the team aligned. We had our walk paths mapped out, our responsibilities divided, and we knew the sequence by heart. Every week, we’d power on the camera, connect via mobile, open the OpenSpace app, find the right sheet, drop the pin, and begin the walk.
This process was dependable. But as project complexity grew, and as we onboarded new team members or shifted responsibilities, even small tasks—like selecting the correct sheet or confirming the starting location—began to require a bit more attention.
Over time, it wasn’t about the difficulty of the steps—it was about how frequently they had to be repeated, and how they added to the cognitive load when you’re trying to stay focused on what’s happening on-site. The process demanded presence and consistency, and in a busy field environment, even a few minutes spent navigating an app could take you out of the flow of the job.
Reliability with speed: why OpenSpace built QuickCodes
That’s why I’m excited to help launch QuickCodes, one of the newest features released in OpenSpace.
With QuickCodes, you’ll post QR codes at your typical capture start locations. When scanned, the codes automatically trigger a 360° capture with the correct floor plan and starting location already selected—no scrolling, no pin dropping, no guessing.
This update might seem small, but it has a big impact.
- For new users: You won’t need detailed training sessions or printed instructions. Users simply scan and go.
- For experienced teams: While teams know how easy it is to use OpenSpace, saving minutes previously spent navigating sheets and confirming starting points is a big deal.
- For large projects: Make it easier to standardize workflows across hundreds of similar units with consistent, repeatable processes.
Real results for real-world projects
Imagine being able to shave off just a couple minutes per capture, across dozens of daily walks, multiplied by the number of capturers on-site. You’re not just saving time; you’re unlocking hours each week that can go toward higher-value coordination and planning.
And just as importantly, you’re reducing the risk of human error. With QuickCodes in OpenSpace, the right sheet and location are programmed into the QR code. Captures become less about memory and more about consistency.
Bridging the field and the future
I’ve lived the challenges our customers face—and now, I’m on the team helping solve them. That’s what makes QuickCodes meaningful for me personally. It’s the kind of tool I wish I had when I was part of a team walking millions of square feet and trying to keep everything documented and organized.
Just like everything we build, our goal for QuickCodes is simple: to make reality capture as seamless and intuitive as possible. Whether you’re just getting started or are a seasoned OpenSpace pro, QuickCodes is designed to help you work faster, smarter, and with less friction.
Because when the jobsite runs smoother, everybody wins.
If you’re not using OpenSpace to document your projects, we’d be happy to give you a quick demo of all our features, including QuickConnect.
