A new, faster way to fix a problem on the jobsite

February 12, 2026

Before joining OpenSpace, I spent over three years in commercial construction, working for both a general contractor and an MEP subcontractor in office and field roles. My experience spans retail TIs, shopping centers, and complex healthcare projects, including hospital renovations in active facilities during the COVID-19 pandemic.

One key lesson I’ve learned: the difference between a smooth project and a stalled one often comes down to how quickly issues are communicated, and how quickly others act on them.

I’ve lived this reality. I’ve been the guy walking the jobsite, juggling multiple tasks, spotting issues, snapping photos, and telling myself, “I’ll remember that later.” But all too often, “later” meant scrambling at the end of the day to piece together what that photo was supposed to mean.

I know I’m not alone. If you’ve worked in the field, you’ve felt this pain! That’s why I’m excited about AI Voice Notes—a feature in our new OpenSpace Field solution.

Forms aren’t built for the field

Construction moves fast, and time is rarely on your side. On a real jobsite, stopping to fill out a form—especially something like an observation or task—isn’t always realistic. Not because it’s hard, but because it’s slow.

You’re faced with a wall of blank fields: status, location, description, assignee, due date. You know what to say, but you don’t have the time to hunt and peck on your phone screen or click through a dozen dropdowns. So instead you snap a picture, thinking (and hoping!) you’ll remember what it was about later.

But here’s the catch: a photo without context isn’t action. It’s a reminder, and it sits in “draft” mode.

AI Voice Notes is a better way

When we rely only on photos or delayed documentation we miss the immediacy of context. What makes a Field Note truly actionable is knowing what the image is, where it is, why it matters, and what needs to happen next.

That’s where AI Voice Notes comes in—it changes how quickly and easily that context gets captured.

Instead of typing, you just talk—pairing your voice with an image. OpenSpace AI fills out the form for you, and just like that, your Field Note is documented and it’s ready to go.

“Cracked corner at recessed drywall by the TV in room 201. Assign to Jim from the Drywall Company. Make it due Friday.”

In seconds, your note is complete. No guesswork later. No delay in getting it routed to the right person. No bottleneck in moving the project forward.

Why it makes a difference

Let’s break down what happens when you can capture context immediately:

Create and fill out a Field Note faster. No more toggling through fields to complete or struggling to find time at the end of the day.
Ensure more meaningful communication. A picture alone isn’t enough—pairing an image with real context makes it clear and complete.
Assign the issue quickly. The right person sees the issue in real time—no need to wait for a summary email.
Get faster action and results. The faster the loop from issue identification to action, the more momentum the project keeps.

Built for the realities of the field

AI Voice Notes is about accelerating the project management best practices you already have in place. It eliminates the biggest friction point in field documentation: slow and manual data entry. And it does so in a way that fits naturally into your jobsite workflow—by using your voice and the camera on your smartphone. That’s it.

No competitor offers this kind of hands-free, AI-powered field documentation. Others may let you record voice or attach photos, but OpenSpace fills in all the fields automatically—making the note complete and immediately actionable.

Plus, pairing AI Voice Notes with AI Autolocation—our groundbreaking technology that pins your Field Notes on your exact location, in real time (even indoors)—you can reduce documentation time 5-10x.

Final thought: let the work flow

Every project manager, super, and foreman knows the value of momentum. When issues are handled quickly, everything runs smoother. That’s why I believe in AI Voice Notes—a shift in how the jobsite communicates. The faster you can capture context, the faster someone can act—and the faster you can close it out.

And in construction, closing the loop quickly is everything you need to keep the project moving forward.